The Teachers Service Commission has commenced a State-wide detailed workload analysis and skill audit for all employees in the Secretariat. In a note signed by TSC CEO Dr Nancy Macharia, the exercise is meant for the employees to improve their productivity, welfare, and satisfaction through the proper assessment of employees and strategic planning in carrying out duties.
Key Details of the Initiative
Survey Implementation and Accessibility
The Survey will be open for 10 days, starting on June 21 to June 30, 2024. The link to the survey is: https://erp.tsc.go.ke:9595. Employees who experience challenges with digital access at various workstations will be assisted by the ICT officers based at headquarters and county levels to participate in the survey.
Strategic Plan Alignment
Dr. Macharia further indicated that this survey is guided by the TSC’s Strategic Plan 2023-2027, more specifically, by the Institutional Capacity and Corporate Governance pillar. This strategic pillar seeks to enhance employee motivation, welfare, and wellness as conducive to productivity and job satisfaction.
Objectives and Goals
The main objectives of workload analysis and skills audit include:
- Workload Distribution Assessment: It ensures that the distribution of workload among staff members or teams is fair to the parties so that they can achieve maximum output and avoid overburdening or underutilization of personnel.
- Identification of Bottlenecks or Inefficiencies: It can be viewed as streamlining operations through the identification of areas of inefficiency in process and doing targeted interventions.
- Informing Recruitment and Selection: Identifying competencies and qualifications for a certain position—types of competencies and qualifications that are required for a certain role to ensure that appropriate talent is received and maintained by the Commission.
- Aligning skills with strategic objectives: Ensuring the skills and expertise of employees align with and adapt to the changing needs and strategic objectives of the Commission, so as to assist it in effective talent management and succession planning.
Data Collection and Analysis
The system will collect information from the employees about the skills inventory and workload through a survey. It will quantify the hours spent on all activities on a daily, weekly, monthly, quarterly, and yearly basis. This information will enable an appraisal of the gap between the employee’s relevant skills and the threshold set by the career progression guidelines.
Pilot and Supervision
The pilot study for the survey tools was conducted on 23-24 May 2024 among a sampled population of 300 officers cutting across several Directorates and cadres. Regional, county, and sub-county directors of education are mobilizing and overseeing the exercise to ensure full compliance and participation of all employees.